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Administration and Finance Officer (m/w/d)

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Administration and Finance Officer (m/w/d)

Gaia-X is the European Association for Data and Cloud AISBL with a mission to design a federated data infrastructure focusing on data sovereignty and availability, based on European standards and values. In a six-month period, more than 350 companies and organisations have already actively participated in the design of Gaia-X. Of these, 75 percent belong to the private sector, 40% of which are small and medium-sized enterprises (SMEs).

The federation concept creates room for self-determination, which in Europe is greatly appreciated, and provides the basis for innovations. Gaia-X will define common mechanisms to enable interoperability and portability of data and services across multiple cloud sources, thus enabling a new era of the European digital economy. The joint endeavour of hundreds of representatives from business industries, research institutions and government aim to create new rules for cloud and data services to let organizations and individuals retain full control over their data and empower them to make independent decisions about how and who can access it.

Job Description:

We are looking for a “Administration and Finance Officer (m/w/d)” able to support the Head of Finance and Administration in managing the day-to-day financial operations including the invoicing and payment cycles, budget monitoring and reporting.


  • Onsite and remote, presence in Brussels’ HQ monthly


Role & Responsibilities:

  • Create and update data entry of invoices transactions
  • Financial administrative support in internal projects
  • Keep records of invoices and payments
  • Manage accounts receivable and payable
  • Review and process reimbursements
  • Report on financial projections and supply contracts
  • Budget monitoring and reporting
  • Support Gaia-X administrative tasks and obligations
  • Other tasks based on Gaia-X operational needs


  • Proven work experience in Finance, of minimum 2 years, in a supporting role
  • Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions) and PowerPoint would be considered an asset
  • Fluency in both English & French
  • Time-management and organisation skills
  • Confidentiality
  • BSc degree in Finance, Accounting or Economics is an asset


  • Good communication with different hierarchies and cultures
  • Structured, well-organised, and pro-active team player with a hands-on mentality


Our offer:

  • An international, multicultural, open-minded work environment with a collaborative hands-on approach, room to take additional responsibilities and open communication through all levels with strong links to the senior management of Gaia-X
  • Flexible working model and contract options to welcome smart people like you who are willing to make a difference
  • Flat hierarchies, freedom to act, and inspiring, enthusiastic colleagues
  • Joining one of the leading associations in Brussels and being at the heart of one of the biggest projects in Europe
  • A competitive salary package.


How to apply:

Interested applicants should send their CV and a cover note by the 20/11/2022 to Mr. Alberto Curatolo – Head of Finance and Administration: indicating Your Name – Administration and Finance Officer in the subject.

Please follow the application instructions. Incomplete or incorrect submissions will be disregarded.

Interviews will be held on an ongoing basis. We therefore strongly advise candidates to apply as soon as possible.