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Events Manager (m/w/x)

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Events Manager (m/w/x)

Established in 2021 as a privately funded not-for-profit Association, Gaia-X brings together an international community of different players from different sectors that aim to boost the European data economy by enabling the creation of common data spaces in full alignment with the objectives of the EU’s data strategy and building an open common standard for transparent, controllable and interoperable data infrastructures.

Open to anyone but aligned to the European values of human-centricity, transparency, openness and sovereignty, Gaia-X’s ambition is to deliver unprecedented opportunities for innovative data-driven business models reducing the dependency on non-controllable technologies.

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Job Description:

Events Manager (m/w/x)” – We are offering the unique opportunity to join a highly visible and fast-growing organisation and boost the communications strategy by directly contributing to delivering a range of high-profile events, in-person, hybrid and virtual, to large audiences.



  • Flexible working conditions: Onsite and remote; Presence at Brussels’ HQ weekly.


Role & Responsibility:

  • You will be responsible for Events Management, working under the supervision of the Communications Director in alignment with the communication strategy
  • You will ensure the development and production of complex events from A to Z with the support of the communications team
  • You will also have the opportunity to be not only the events organiser but also a moderator and presenter and be on stage when and if required to drive the event
  • You will identify suppliers (venues, hotels, AV, catering, events platforms, logistics, etc.)
  • You will manage the suppliers and event staff to set up the event and the event hostesses during onsite events
  • You will manage large volumes of confidential data
  • You will work with internal stakeholders to manage the invitation list
  • You will work with the speakers to manage their presentations
  • You will work with the partners to manage their event benefits
  • You will brief the moderator and the AV before and during the event regarding the agenda
  • You will oversee and track events budgets



  • You have at least a minimum of five years experience in organising events, in-person, hybrid and virtual
  • You delivered a high volume of successful events, working on multiple events and activities simultaneously
  • Experience in managing event platforms for the delivery of hybrid or online events
  • Experience with CRMs and Email Marketing Systems
  • Experience in budget management
  • Administration skills, including Microsoft Teams, Microsoft Office, Excel and PowerPoint
  • Understanding the changing events industry landscape, technical and production approach, open to identifying new ways of working to recommend improvements and adjustments to current events, planning and processes
  • EU travelling and possibly internationally required regularly



  • Good communications skills with different hierarchies and cultures
  • Stakeholder and Relationship Management, supporting your know-how to coordinate complex cross-project processes and communication
  • You are a structured, well-organised, attentive to details and proactive team player with a flexible attitude and hands-on mentality, fluent in English and at least one other European language.


Our offer:

  • An international, multicultural, open-minded working environment with a collaborative, hands-on approach, room to take additional responsibilities and open communication through all levels with strong links to the senior management of Gaia-X
  • Flexible working model (onsite/remote) and contract options to welcome smart people like you who are willing to make a difference
  • Flat hierarchies, freedom to act, and inspiring, enthusiastic colleagues
  • Joining one of the leading associations in Brussels and being at the heart of one of the biggest projects in Europe
  • A competitive salary based on experiences and merits


How to apply:

Interested applicants should send their CV, Motivation Letter and two short Recommendations with contact details by 15/06/2023 via the Gaia-X website form ( indicating the vacancy you’re applying for.

Please follow the application instructions. Incomplete or wrongly submitted applications will be disregarded.

Interviews will be held on a rolling basis: we therefore strongly advise candidates to apply as soon as possible.