Gaia-X is seeking to recruit an Operations Manager to support the Chief Operations Manager. His or Her responsibilities will be as follows:
Responsibilities:
COO Support
- support the COO to focus on strategic topics
- support the work with the BOD (presentation, agenda, minutes, liaison, vice-chairs)
- support and prepare the associations BOD meetings and general assembly’s
- support and prepare communication to establish trusted relations (to lighthouse projects, BOD and adjunct projects)
- facilitate and support the stakeholder management process
- assure collaboration with CxO Teams
Operations Management and COO Team support
- assure compliance with the AoA, Bylaws, Ops-Handbook in daily operations
- support the association’s day to day operation
- support the current COO team, to focus on operational functions like the development of documents and processes as well as the franchise kit
- support business requirement management, capacity planning, and release planning across all workgroups
- assure effectiveness, manage deadlines of deliverables
- support the COO team to manage and control projects and suppliers related to the Statement of Work
- work closely with Group and Committee Manager and the Program Manager
- define and implement the level of support for Workgroups
Internal Communication
- establish and implement internal communication procedures in alignment with the CMO
- jointly coordinate communication between Workgroups and the respective interfaces and dependencies with the Group Committee Manager
- ensure communication between CxO Teams
Experience and Competence
- Experience in global, multicultural projects and organizations
- Project Management expertise, knowledge of Agile Project Management Concepts
- Experienced in organization development in global matrix organizations
- Profound Knowledge of ITIL based Requirement, Capacity and Resource Management
- Experienced in designing and establishing internal communication procedures
- Contract management skills and experience
- Strong stakeholder management skills
- Comfortable engaging with executive leaders across public and private sector
- Ability to effectively work in and with an international distributed team and organization using online communication and collaboration tools (Office365, Teams among others)
- Common sense and rational with straightforward, solution oriented, clear, concise verbal and written communication.
- Result driven, strategic thinking, holistic approach
Interested applicants should send their CV and a cover note to Alberto Curatolo – Finance and HR Manager: alberto.curatolo@gaia-x.eu
Thank you for your consideration.